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HAVE
YOU COMMITTED AN INDICTABLE OFFENCE?
If you cannot be sure you are
putting yourself and your company at risk. Since the introduction
of the Company Law Enforcement Act 2001 the position of company
director has become more onerous. Many company directors may
have heard of the "ODCE" but are not fully aware of
the implications that this new legislation may have for them.
WHAT IS THE
OFFICE OF THE DIRECTOR OF CORPORATE ENFORCEMENT?
The Office of Director of Corporate
Enforcement ("ODCE") was created by the Company Law
Enforcement Act 2001. Its mission is to improve the compliance
environment for corporate activity in Ireland by:
Encouraging adherence
to the requirements of the Companies Acts
Bringing to account those
who disregard the law The main legal functions of the ODCE are
amongst others:
The prosecution of persons
for suspected breaches of the Companies Acts
The restriction and disqualification
of directors and other company officers
The initiation of fact-finding
company investigations
The supervision of companies
in liquidation and insolvent companies
The supervision of liquidators
and receivers
The regulation of undischarged
bankrupts acting as company officers.
Paul Appleby has been appointed
the Director of Corporate Enforcement and his staff includes
solicitors, accountants and Gardai with fraud investigations
experience.
WHAT IS AN
INDICTABLE OFFENCE?
An indictable offence is an offence
where a jury must determine the guilt of the accused, directed
by a judge on foot of an indictment. The ODCE has published a
list of over 140 indictable offences.
The list of indictable offences
includes the following areas:
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Corporate Housekeeping
(e.g. late filing of annual returns, not keeping proper books
of account, false statements in any accounts/returns etc.)
Transactions with directors
and officers (e.g. illegal loans to directors, failure to disclose
interests in shares of a company etc.)
Share Capital (e.g. allotment
of shares without authority, failure to hold an extraordinary
general meeting within a specified time limit where the net assets
are half or less of the companys called up share capital
etc.)
Winding-up, Receiverships
and Examinerships
WHAT CAN HAPPEN
IF AN INDICTABLE OFFENCE IS COMMITTED?
There are a variety of actions
available for use by the ODCE. These actions can be taken against
a company and/or its officers. They include:
Company prosecution
Personal prosecution of
directors/officers
Disqualification/restriction
orders against directors/officers.
To date most cases taken by the
ODCE have been in the form of personal prosecutions. Going forward,
it is likely that the ODCE will seek applications for disqualification/
restriction orders against directors/officers found to be in
default of their obligations.
Additionally there has been a
suggestion that a "3 strikes youre out"
rule may be applied by the ODCE. This would mean that a restriction
order may apply to a company director/officer who is responsible
for having committed 3 indictable offences. While this may initially
seem like a significant breach of the Companies Acts, 3 indictable
offences could simply constitute having a group of 3 companies,
all of which have lodged their annual return late.
HOW DO I ENSURE
THAT I AM COMPLIANT WITH COMPANY LAW?
The onus is on the company director/officer
to ensure that they and their company are fully compliant with
legislation.
In the past most company directors
have relied on their auditors to keep them abreast of company
law developments and advise on compliance issues.
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With the introduction of the
Company Law Enforcement Act, auditors of a company are now obliged,
without exception, to notify the ODCE where, during the course
of an audit, they become aware of an indictable offence under
the Companies Acts.
This "whistleblower legislation"
has changed the nature of the relationship between client and
auditor with many companies now reluctant to seek advice from
their auditors regarding suspected indictable offences.
Many companies are engaging independent
specialists to perform a "healthcheck" on the company
and the corporate activities of its directors/officers. This
allows them to assess the situation with regard to compliance
and seek professional advice in relation to any suspected indictable
offences.
THE WAY FORWARD
Recent legislation has increased
the obligations on company directors/officers. The company and
its directors/officers need to ensure that they are fully compliant
with companies legislation. Time should be taken to become
familiar with the list of indictable offences and measures put
in place to avoid any indictable offences being committed. Where
a suspected indictable offence has been committed appropriate
advice should be taken.
Remember, it
is a directors responsibility to ensure compliance with
legislation and ignorance of the Companies Acts is not a defence!
Eileen Corrigan,
Senior Manager, Business Assurance and Advisory Services, BDO
Simpson Xavier. Tel 01-4700182, email: ecorrigan@bdosx.ie
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