Property Name:
RCSI
County:
Dublin
Employment Type:
- Full Time
Reporting To: Head Porter or Nominee
Department: Estate and Support Services
Locations: St. Stephen’s Green Campus
Liaison with: Students, Fellows and Members, Visitors, Staff, Senior Managers and Heads of Department (e.g. Communications & Events, Examinations), Building Services, Security Services Contractor
Objective: The objective of this post is to assist the Head Porter in the management and operation of a general portering service for the RCSI St Stephen’s Green campus and to facilitate the smooth operation of RCSI activities. The Deputy Head Porter will also be a participating member of the portering team.
Specific Duties and Responsibilities, including:
Assisting the Head Porter:
- Proactively assisting the Head Porter in the scheduling and rostering of the portering team and the delivery of the portering service
- Deputising for the Head Porter in the performance of management / supervisory during periods of absence and on other occasions as appropriate
- Performing such other duties as agreed with and delegated by the Head porter
Performing general portering duties, including:
- Sorting, distributing and processing incoming and outgoing post and messages in RCSI city centre premises
- Distributing deliveries of goods to RCSI premises and to collect the same as requested
- Providing and maintaining a neat and tidy environment within the perimeters of RCSI buildings
- Maintaining regular communications with the Head Porter while on duty via mobile communications
- Laying out tables, chairs, desks and other furnishings in accordance with the requirements for examinations, lunches, receptions, exhibitions and other such functions as may be organised on RCSI premises
- Responsibility for portering duties in relation to conferences and functions within RCSI
- Assisting with the evacuation of RCSI premises in emergencies and during drills
- Reporting any health and safety issues to the Head Porter
- Providing tours of RCSI for VIP’s and prospective students and their families, when requested
- Distributing gowns for conferring ceremonies
- Assisting with seating control during large events
- Raising and lowering of flags
- Lighting fires as requested
- Complying with statutory legislation and Department rules and requirements in furtherance of your own and general staff welfare and safety
- Identify health and safety training needs when required
- In order to provide effective and efficient services it is expected that the successful candidate be flexible in terms of hours of work
Other Duties:
- Undergoing programmes of training and development as may be required from time to time.
- Representing the best interests of the Department/RCSI at all times.
- Performing such other duties as may be required from time to time as outlined by the Head Porter or Head of Department.
- Be flexible and responsive to the needs of staff and students
- Develop strong working relationship with students and internal stakeholders
Person Specification:
- Energetic and enthusiastic self-starter using own initiative to complete tasks
- Learns quickly and responds effectively to changing customer needs and circumstances, puts forward ideas and recommendations
- Solving every-day student and staff issues by quickly identifying possible corrective measures and recommending/ selecting the best solution.
- Self-motivated, able to work without supervision, IT competent
- Be flexible and responsive to the needs of staff and students
- Develop strong working relationship with students and internal stakeholders
This Job Description may be subject to change to reflect the evolving requirements of RCSI.
RCSI Noble Purpose: building on our heritage in surgery, we will enhance human health through endeavour, innovation and collaboration in education, research and service
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