Alkimii - The Power of Checklists for Hotels
Digital Checklists contribute to a more efficient and interconnected operational landscape
IHF Associate Member

When compliance and guest satisfaction are paramount for success, managing all responsibilities - from keeping rooms and public areas clean to crafting flawless guest experiences - requires a strategic and organised approach. That's where checklists come in—a kind of unsung hero.

Imagine managing a hotel as a meticulously planned dance, and checklists as the music that keeps everyone in sync. More than just lists for ticking off tasks, checklists are akin to a roadmap, ensuring nothing essential is overlooked in the quest for excellence.

Digital Checklists in Hospitality

Recent years have witnessed a notable shift in the hospitality industry towards the adoption of digital checklists, marking a departure from traditional paper-based or Excel-driven counterparts. This transformation is driven by the numerous advantages that digital checklists bring to the table, contributing to a more efficient and interconnected operational landscape.


    Digital Checklists: Easily accessible from any location, enabling real-time collaboration. Traditional Checklists: Either tied to a machine or in print format, making accessibility challenging and increasing the risk of misplacement.

Real-time Updates:

  • Digital Checklists: Allow for instant updates, ensuring the entire team is aware of changes immediately.
  • Traditional Checklists: Require manual updates and distribution, leading to delays and potential miscommunications.

Integration Capabilities:

  • Digital Checklists: Seamlessly integrate with hotel systems.
  • Traditional Checklists: Lack integration capabilities, potentially causing inefficiencies in communication and workflow.


  • Digital Checklists: Facilitate easy tracking of task completion, enhancing accountability and transparency.
  • Traditional Checklists: Pose challenges in tracking, leading to uncertainties regarding task status and responsibility.

Efficiency Boost:

  • Digital Checklists: Offer features like automated reminders and progress tracking, contributing to overall operational efficiency.
  • Traditional Checklists: Lack automation, requiring manual follow-ups and potentially leading to overlooked tasks.

Security and Risk Mitigation:

  • Digital Checklists: Provide a secure environment with the ability to back up data, minimising the risk of loss, misplacement, or damage.
  • Traditional Checklists: Carry the inherent risk of being lost, misplaced, or damaged, posing a critical threat to essential data.

Benefits of Digital Checklists for Hotels

Digital checklists offer numerous benefits for hotels, including:

Improved efficiency and productivity:

  • Digital checklists enable staff to complete tasks on the go, with quick and easy updating processes.
  • Reduced errors and omissions: Checklists help ensure all important steps are completed, reducing the risk of errors impacting guest satisfaction.

Enhanced consistency and compliance:

  • Digital checklists ensure all staff members follow the same procedures, promoting consistency and compliance with hotel standards.

Real-time data and insights:

  • Digital checklists provide real-time data on task completion and performance, helping identify areas for improvement.

Reduced paper waste:

  • By eliminating paper checklists, hotels can reduce environmental impact and contribute to sustainability goals.

Additional Benefit: Real-time Data Insights

Digital checklists not only streamline operational processes but also offer real-time data and insights. With systems like Alkimii Property, immediate updates and precise data in management meetings empower hoteliers to make informed decisions promptly, maintaining a proactive approach to guest satisfaction and operational excellence.

Best Practices for Implementing Digital Checklists

To maximise the benefits of digital checklists, hotels should consider the following best practices:

  • Involve staff in the development and implementation process: Staff input ensures checklists are tailored to the hotel's specific needs and are user-friendly.
  • Keep checklists concise and focused: Focus on the most important tasks without making checklists overly long or complex.
  • Use clear and concise language: Ensure language used in checklists is clear and easy to understand for all staff members.
  • Provide regular training and support: Train staff on using digital checklists and provide ongoing support as needed.
  • Integrate checklists with other hotel systems: Streamline operations and improve communication by integrating checklists with other hotel systems.
  • Explore Near Field Communication (NFC) technology: Implement NFC tags in checklists for quick and efficient data transfer, further streamlining operations.
  • Enhance security with user authentication protocols: Incorporate user authentication protocols to restrict access to authorised personnel, ensuring the reliability of operational processes.

Alkimii Property

Alkimii Property is your comprehensive solution to enhance efficiency and elevate the guest experience. Our integrated app provides your team with the tools they need to excel in the hospitality industry. To learn more about Alkimii Property, click here.

Contact details

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Kate Moynihan
Director of Sales

01 531 1177

Irish Hotels Federation | Working Together